AI integration & automation

AI integration and AI automation for your business

We add practical AI to the software you already run: assistants that answer from your own documents and records, chatbots for customers and staff, document and email processing, and LLM features inside your product. Built on models from OpenAI, Anthropic and others, with logging, human review where it matters and the data kept in your accounts.

  • Typical timeline2 – 6 weeks
  • ModelsOpenAI, Anthropic, open models
  • OwnershipYour code, your API keys

Scope

What we build with AI

Focused features with a measurable job to do — not a chatbot for the sake of having one.

01

Assistants on your data

Answers from your documents, knowledge base, CRM or tickets, with links to the sources they used.

02

Customer & staff chatbots

Website, Telegram, Slack or in-app chat that answers routine questions and hands over to a person.

03

Document processing

Invoices, forms, contracts and emails read, classified and turned into structured records in your system.

04

LLM features in your product

Summaries, drafting, search and classification added to an existing web or mobile app through an API.

05

AI-assisted workflows

Lead qualification, ticket triage and report drafting inside your CRM or automation, with approval steps.

06

Guardrails & monitoring

Prompt and response logging, usage limits, evaluation sets and fallbacks when the model is unsure.

In detail

What AI is good at in business software — and what it is not

Large language models are good at reading and writing text: answering questions from documents, summarizing, extracting fields, classifying requests and drafting replies. They are not reliable calculators, they can be confidently wrong, and they should not make irreversible decisions alone. We design every AI feature around that: the model proposes, your system checks, and a person approves where the stakes are high.

How an AI project runs

  1. Pick one job. A specific task with a clear before/after — for example, “answer 60% of support questions from the help center” or “turn supplier invoices into records”.
  2. Build a test set. Real examples with correct answers, so quality is measured, not guessed.
  3. Prototype in 1–2 weeks on your data, compare models, and decide whether it is good enough to ship.
  4. Integrate and launch inside your CRM, product or chat channel, with logging, limits and a fallback to a person.

Data and privacy

API keys, logs and data stay in your accounts. We use providers’ business APIs, which by their published terms do not train on API data by default, and can use open models on your own infrastructure when data must not leave it. Access to documents follows the same roles and permissions as the rest of your system.

Related services

AI features usually sit inside a larger system: a custom CRM, a web application or a business automation. See also how we work.

Related work

Systems like this we have built

Client names are withheld under confidentiality agreements. See all case studies →

B2B sales · Europe

Sales CRM with a live pipeline board

A drag-and-drop pipeline with live updates across sessions, deal records with documents and activity history, and a documented API for reporting.

Delivery

How the project runs

The same four phases on every project. Only their length changes with scope.

1. Discovery · 1–2 weeks

Interviews with the people who will use the system, a map of the current process, a written specification and an estimate. The documents are yours even if you build elsewhere.

2. Architecture · 1–2 weeks

Data model, integrations, infrastructure and a milestone schedule. This is where the scope and launch date are fixed in writing.

3. Build · two-week iterations

A working demo every Friday and a staging environment you can open at any time. Changes in scope are agreed before they are built.

4. Launch & support · ongoing

Deployment, handover, documentation and training, then a support arrangement sized to the business.

Engagement

How we work together

After a short call and a 1–2 week discovery you receive a written specification and a milestone schedule — before any build starts.

NDA before the first call, US and EU contracts, and the code, accounts and data belong to you from the first commit. How we work →

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Fixed scope
Scope and launch date fixed in writing after discovery. Best for a defined system or MVP.
Dedicated team
Senior engineers embedded in your product, working in your tools and rituals. Best for long-running products.
Time & materials
Flexible scope with weekly reporting. Best for evolving requirements and support.

FAQ

Questions we are asked most

How do you start an AI integration project?

It depends on scope: an AI feature inside an existing app, an assistant on your own data or a document processing pipeline. After a short discovery we send a written scope and timeline. Model API usage is billed by the provider directly.

Which AI models do you use?

We work with OpenAI and Anthropic APIs and with open models that can run on your infrastructure. The choice depends on quality on your test set, speed and data requirements.

Can an AI chatbot answer from our own documents?

Yes. We index your documents, knowledge base or records and the assistant answers from them, citing sources, and says when it does not know.

Is our data used to train the model?

Business API terms of the major providers state that API data is not used for training by default. For stricter requirements we can use an open model hosted in your own cloud.

How long does an AI integration take?

A prototype on your data takes 1–2 weeks; a production feature with logging and guardrails typically 2–6 weeks.

Contact

Talk to the people who will build it

Describe what you need in two minutes. We reply within one business day and send a written scope and timeline after a short call.

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